Before we begin, some of you might be asking what's document management?
Document Management is the capability to manage all of your paper documents in an electronic format. Let's define "paper documents in electronic format".
Basically, there are two types of document management systems, either an in-house solution, or an outsourced hosted solution.
Therefore, which one will best suit your needs? Good question. Most companies base their decision on available staff to maintain these systems, and the technical abilities of those staff members. Price of a solution can also be a deciding factor. While the price of an in-house solution is higher up front, having the technical staff to support it, it usually pays off in the long run because of the calculated Return On Investment (ROI) The reduced price of a hosted solution is interesting to many businesses simply because this solution puts the technical responsibilities on the solution provider. It is also advantageous in that most of these solutions are web-based. While a few businesses can really gain from the hosted solution, many can't due to confidentiality of the information contained within their organization.
Obtaining a solution to fit your company's requirements can be a time consuming endeavor. We recommend you first determine what solution suits your group best, then look for a solution with the attributes best suited to your business needs.
How much office space can I save? Great question. It depends on the amount of paper files you have taking up your valuable office space.
In most offices, there are filing cabinets everywhere. We have become tied and reliant on our paper files. Since most companies are mandated to keep their records from three to seven years, that accumulates to an exhaustive amount of paper required to be maintained and stored. Where do you store it? In your office? A records storage company? What are those expenses? All these concerns direct this subject in a new direction. Why are you currently keeping these records in paper format? Why not an electronic format?
Document Management is the capability to manage all of your paper documents in an electronic format. Let's define "paper documents in electronic format".
Basically, there are two types of document management systems, either an in-house solution, or an outsourced hosted solution.
Therefore, which one will best suit your needs? Good question. Most companies base their decision on available staff to maintain these systems, and the technical abilities of those staff members. Price of a solution can also be a deciding factor. While the price of an in-house solution is higher up front, having the technical staff to support it, it usually pays off in the long run because of the calculated Return On Investment (ROI) The reduced price of a hosted solution is interesting to many businesses simply because this solution puts the technical responsibilities on the solution provider. It is also advantageous in that most of these solutions are web-based. While a few businesses can really gain from the hosted solution, many can't due to confidentiality of the information contained within their organization.
Obtaining a solution to fit your company's requirements can be a time consuming endeavor. We recommend you first determine what solution suits your group best, then look for a solution with the attributes best suited to your business needs.
How much office space can I save? Great question. It depends on the amount of paper files you have taking up your valuable office space.
In most offices, there are filing cabinets everywhere. We have become tied and reliant on our paper files. Since most companies are mandated to keep their records from three to seven years, that accumulates to an exhaustive amount of paper required to be maintained and stored. Where do you store it? In your office? A records storage company? What are those expenses? All these concerns direct this subject in a new direction. Why are you currently keeping these records in paper format? Why not an electronic format?
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